If you are thinking of holding a meeting, our agency, with its highly skilled staff, can relieve you of any organisational concern, to let you organise the rest of your conference without any trouble. We make our know-how available to our customers to make the meeting pleasant to take part in and perfect in any detail: let us be the ones to worry about the event, and it will come out perfect! Those customers for whom we have organised congresses before felt so at ease in having just to take care of the scientific side of the event and letting us see to the organisational side, that they got the most out of their event.
Before-congress services
1) Graphic study and printing department.
Our co-operators can develop customised graphical studies for the event and prepare all the printed materials required: schedules, registration forms, invitations, posters.....
2) Budget and administrative assistance.
We support our customers and submit them the budget required for the meeting, then we carry out all the administrative tasks related to the invoicing of suppliers and participants.
3) Search and selection of the venue.
Talk to us about your needs and expectations, and we will propose you a wide choice of venues suitable for your meeting: from large hotels to prestigious villas, from exotic venues to the best conference buildings in the main European towns.
4 )Mailing lists: preparation and handling.
We prepare mailing lists on databases and all the material required for the meeting and can even send it by E-mail.
5) Contact handling.
Contacts with public authorities and agencies, suppliers, sponsors and speakers are skilfully handled by our agency, so all you have to do is take care of the scientific side of the event.
6) Supply and customisation of congress material.
We supply and customise with specific logos all the material required for the meeting: congress packages, speakers’ gifts, gadgets....
7) Before-congress secretarial work.
We take care of all the aspects of before-congress secretarial work; we register participants, offer customised E-mail boxes for the meeting, clear correspondence in different languages, prepare the list of participants, etc.
Congress services.
1) Fitting of the venue.
We decorate the selected venue and arrange the conference hall and exhibition areas, emphasising the peculiarities of your event.
2) Congress secretarial work.
We will put in place the reception, information office, guests’ and speakers’ assistance services and back office for the congress; in addition, we can also deliver certificates.
3) Catering.
We organise lunches and gala-dinners to fulfil your requirements: from masked dinners to welcome cocktails, from quick lunches to dinners in the most prestigious villas.
4) Equipment for rent.
We rent infrared equipment for simultaneous translation, audiovisuals, conference systems and computer equipment.
5) Social programs.
There are thousands of ways to turn your conference into something unique: a tennis tournament, a theme night, a fashion show or a bridge tournament, to name but a few.
6) Hostesses.
All our hostesses are very experienced in the participants’ reception, assistance with slide projection, secretarial work, assistance in the conference hall, all of them speak at least two languages and can provide their services either in Italian or in a foreign language with no effort. The secret? To make all our guests feel at home!
7) Logistic management.
We take care of the hotel reservations through to the end; our commitment is to simplify and speed up the guests’ registration formalities.
8) Back-up services.
We supply logistic back-up services, including reserved parking, temporary telephone systems, day and night watch and rent-a-car.
9) Press management.
We can handle relationships with the press, organise press conference and prepare press releases.
10) Interpreters.
Our staff consist of interpreters with degrees in Interpreting and Translation and/or native speakers of all European and Oriental languages, all very experienced in consecutive, simultaneous and on-to-one translation.
After-congress services.
1) Budget management and book-keeping.
We look after the administrative management and relevant invoicing of all budget entries. All the economical and financial data related to the event are then analytically reported in a detailed balance-sheet, summarising the accounts of the event.
2) Translation of proceedings.
All the proceedings of the meeting can be translated into any language, as requested by the customer.
3) Transcription of proceedings.
We can provide a “just in time” proceeding transcription service using the Michela system: you can have your proceedings ready and transcribed at the end of the meeting or, using the traditional system, after a few days. We supply transcriptions in all the languages used by the speakers.
4) Publication of proceedings.
We attend to the publication of the proceedings in co-operation with some publishing or printing houses and then send them off to the participants.
5) After-congress programs.
We will make your meeting unforgettable! With an interesting wine- and food-tasting tour, an enjoyable tennis tournament, an art tour or any other recreational activity which you may ever think of for your event.
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